Executive Board Meeting -- Minutes

Wisconsin Athletic Directors Association WADA

WADA EXECUTIVE BOARD MEETING MINUTES

Sunday, June 13, 2004

PAPER VALLEY HOTEL  ---  APPLETON

Attendance:

1. Call to Order -- at 12:00 noon by Pete Miller, WADA President.

2. WADA Information Coordinator -- Mike Bates was introduced as the new
Information Coordinator.

3. Minutes of March 10, 2004 WADA Board Meeting, as presented by Joe Beran.
Motion to approve by Jeff Sitz.  Second by Mark Kryka.  Motion carried.

4. Treasurer’s Report, presented by Joe Beran.  Motion to approve by Barb Deichl.
Second by Jim O’Leary. Motion carried.

5. Correspondence:

5a. Items received -- material received by President Pete Miller was discussed.

5b. WADA Logo -- The WADA has received copyright approval of the WADA logo from the State of Wisconsin, dated May 12, 2004, as presented by Joe Beran.  Details will be posted on the WADA web site: approval is for 10 years, pursuant to Chapter 132 of State Statutes, as signed in Madison by Douglass La Follette, Secretary of State.

6. Reports:

6a. WADA Workshop -- Barb Deichl:

Handout of preliminary information.  Discussed booths, items included in packets, signage, official sponsor, possible links on WADA web site, mini-sessions, LTC classes, awards, fall caucuses and elections, WADA Annual Meeting, door prizes, awards luncheon, and WIAA Open Forum.  Presented potential ideas regarding possible future of corporate sponsorship relative to WADA Workshop, as well as possible income and related benefits.  Discussion was held regarding possible ways to use potential income and what direction to go.  Announcements & details regarding the  2004 WADA Workshop will be made on the WADA web site later this summer and into the fall.

6b. WIAA Board of Control.  Mark Kryka:

Summer contact has been huge discussion item, as well as transfer of students, realignment, state tournament competition, and 30-cents-per-mile to match WIAA mileage.  The next WIAA Sports Advisory meeting is Monday, June 14, 2004.

6c. WADA Registration Gifts.  Carl Eggebrecht:
Discussion was held on more than one item hindering price break cost; different info than presented previously: choice -- golf bag or jacket with WADA logo.  Color of jacket is black and red, with embroidery to match.  Decided on jacket, unanimous.

6d. WADA Scholarships.  Pete Miller:

Should this item be put on Annual Meeting Agenda?  Discussion: some thought it went well, some want more information.  Will go on agenda for WADA 2004 Annual Meeting, will form a committee.

6e. WADA Golf Outing.  Bill Vickroy:

Slow registrations for entries to date, as is common early.  We need to market the signup forms for the LTC classes, which will be offered at same time as Golf Outing.  Would be good to put “reminder” on WADA web site.  In case of low number of registrants, should there be a deadline established to cancel classes?

6f. Elections.  Bill Vickroy:

1 formal nomination for WADA Vice-President.

Greg Smith of West De Pere needs required letters.

Elections in 2, 4, 6 & Middle Level.  Several candidates have expressed interest.

6g. LTC summer classes: Need more people to sign up.

6h. Spring Caucus -- Items from Caucus to be brought before the WADA Board:  Linzi Gronning discussed possible inequities in packages.  Perhaps a cap should be included or perhaps used for vacation door prizes.  Should District Rep assign package? Some packages are easy to collect for some Districts. Should cash be included or District designate?  Should it continue as is for this year?  District Reps will need to discuss this at District caucus in November, 2004 so it is ready for spring, 2005 caucus.  Parameters will be discussed for District door prizes as an agenda item for the July, 2004 WADA Board Meeting agenda.  Bring ideas to the July, 2004 Board Meeting.

Districts can no longer present cash as a door prize, effective with 2005 Workshop. Motion by
Joe Fanning.  Second by Mark Kryka.  Motion passed.

7. Other topics:

7a. Carl Eggebrecht -- Cheer-Dance-Pom: future direction.  Pete Miller: they will have booth and mini-sessions at WADA Workshop this fall. 

7b. Bill Vickroy -- Coach-athlete summer contact / equipment rule: still some confusion over present wording.  Deb Hauser: Discussed that interpretations all go through Dave Anderson at the WIAA Office, and, discussion involved future of the rule and its limitations, with the desire to clarify current rules and provide consistency within the 5-day rule.

7c. Linzi Gronning -- WADA Workshop site and date:  With how successful WADA and the Workshop have become, will there be the continued ability to have adequate space for rooms; would like to form committee to consider larger facility at a different location.  Pete Miller:  other districts were very clear about liking the chosen time of the year and the chosen location for the event.  Discussion: rooms needed and contract with the site, and, that facilities needed / chosen must meet the provided, specific requirements for the Workshop as well as additional meeting dates for WADA.

8. WIAA Report -- Deb Hauser:

8a. WIAA Sports Advisory Committee:

Deb Hauser:  Discussed extensive agenda for June 14, 2004 Sports Advisory meeting, and opened the floor for questions and discussion. Basketball and Hockey have asked for another game. Seeding topics in Basketball are issues on the agenda. Wrestling wants significant changes.  Some concerns over new Coach-Athlete contact rules and reporting form were presented and discussed.  If any AD needs to air any concerns, use e-mail to WIAA Office to communicate, so AD has copy for files.

8b. New AD Workshop:

Deb Hauser: will consist of hands-on work with a computer & web site, School Center site, WIAA Handbook & Season Regulations, Athletic Department Structure, Eligibility, Officials, Coaches Not Licensed to Teach, and the WADA.

8c. Green physical cards -- Discussion to possibly eliminate the cards.  AD’s need them, and would like the cards to be printed by the WIAA.  Might be good to have access to access to the cards online, via the WIAA web site, if needed.

8d. Officials info -- will also eventually be moved to secure area on the WIAA web site.  Would the WIAA do the same for coaches exams?

8e. Invite College / Tech school AD’s from State of Wisconsin for WADA Workshop & Convention: WIAA might foster good communication and relationships.  There is room to accommodate them at the Paper Valley.  Number of rooms available was increased for this year, compared to last year.  Consider invitations for next year.  Invite the state university schools for this year.  Would it be helpful to conduct a survey for this year?  Jeff Sitz will survey WIAC and report back at the July, 2004 WADA Board Meeting.

9. WADA Convention -- update.  Pete Miller:

9a. Several changes. “Coaching Coaches” is the theme of this year’s Workshop.
Keynote speakers and Master of Ceremonies were discussed.

9b. District caucus were “moved back” on the November, 2004 schedule.  The web site needs to be updated with this revised info.

9c. Discussion regarding how seating arrangements need to be confirmed for speakers.

9d. Discussed potential topics for WIAA staff to talk about at the WADA Workshop.

9e. Discussion was held regarding other topics and presenters.  More discussion will be held at July, 2004 Board Meeting.

10. Awards. Rich Reitzner:

10a. Info received to date by Rich Reitzner was turned in to Mike Bates, who will work with the printer and Deb Hauser regarding material for this year’s event.

10b. Andy Anderson Award -- to honor a WADA member who has contributed outstanding service to the WADA.  Recipient was nominated via motion by Bill Vickroy.  Second by Barb Deichl.  Motion approved.  Recipient’s name will be released later.

10c. NIAAA State Award of Merit -- to a NIAAA member in recognition of contributions at the local & state level.  Nominations were made. Recipient was nominated via motion by Jim O’Leary. Second by Joe Fanning. Motion approved.  Recipient’s name will be released later.

10d. Service Awards info:  District Reps are to get ASAP the AD info, as of spring 2004, regarding the “10-15-20-etc. year award” AD info.  Send info ASAP to Rich Reitzner.

10e. District AD of Year Committee chaired by Rich Reitzner will meet at the July, 2004 WADA Board Meeting.

11. WADA Constitution & By-Law Review.  Linzi Gronning:

Handout -- New language proposed, with changes highlighted or lined out.  Revisions and additions were discussed at length.  Each member of the WADA Board is to review his/her position, to confirm responsibilities, and provide any updates at the July, 2004 WADA Board Meeting. 

November caucus would be possible time for Districts to address changes, which could be posted on the WADA web site for review by the membership.

Any revision to the Constitution and By-Laws, plus WADA vision statement and WADA mission all need approval; then, they will be added to WADA web site.

12. New Business:

12a. Retired Persons:  District Reps, please send names of retired persons ASAP, via regular mail, to Don Swanson.

12b. Girls Soccer:  Jim O’Leary: is girls soccer play becoming increasingly more rough, with more injuries? Consensus: yes.

12c. Posting of meeting agendas / minutes on the WADA web site:  Joe Beran will check into if there are any legal requirements.

13. Summer WADA Board meeting:  Minocqua, The Waters Resort, 1:00 p.m. meeting on Sunday, July 25;  dinner at 6:00 p.m. [ changed to 5:00 p.m. in July mailing] on Sunday in Minocqua at site TBA [ at Mama’s Supper Club ].  WADA will pay 1 night.  Pete Miller will send out agenda plus info on the site, meeting, dinner and the hotel/area.

14. Adjournment.  Motion by Mark Kryka.  Second by Barb Deichl.  3:25 p.m.

Next Meeting:  1:00 p.m., Sunday, July 25, 2004.  The Waters Resort, Minocqua.

6-26-2004   approved 6-25-2004.